Todd County County Clerk
The Todd County Clerk website lists Cynthia "Cindy" O'Bryan as County Clerk. The office is at 202 East Washington Street, P.O. Box 307, Elkton, KY 42220-0307. The site lists phone 270-265-9966, fax 270-265-2588, email Cynthia.O'Bryan@ky.gov, and office hours Monday through Friday from 8:00 to 4:30, with Saturday and Sunday closed. The county officials page also lists Cindy O'Bryan with extension 203.
This office keeps county-clerk records, not court case files. The County Clerk is the right contact for marriage licenses, certified marriage copies, land and property records, recorded instruments, motor vehicle matters, elections, notary work, delinquent taxes, and open-records requests for records held by the clerk. For court cases, use the Todd County Circuit Court Clerk instead.
Todd County Clerk
Clerk: Cynthia "Cindy" O'Bryan
202 East Washington Street
P.O. Box 307
Elkton, KY 42220-0307
270-265-9966
Fax: 270-265-2588
Cynthia.O'Bryan@ky.gov
Monday-Friday 8:00-4:30
Todd County Clerk Records
The County Clerk records page says CCLIX stands for County Clerk Indexing and that many Kentucky county clerk offices use it. eCCLIX is the Internet version. Todd County's records page states documents are available from January 1, 1985 to current. The same content frames the system as useful for attorneys, title searchers, surveyors, realtors, and users who need public records archived in county clerk offices.
The online-records page also mentions DOCALERT, a property-record alert product. DOCALERT is for monitoring property-record activity. It is not a court docket, warrant list, or criminal-record search.
- Use the County Clerk for marriage licenses and certified marriage copies.
- Use eCCLIX for many recorded county-clerk documents from January 1, 1985 to current.
- Use DOCALERT when property-record monitoring is the task.
- Use the Circuit Court Clerk for criminal, traffic, probate, divorce, and civil case files.
- Use a written open-records application for clerk-held records that are not found online.
Todd County eCCLIX Search
The public research did not expose every account-level eCCLIX field, but it did confirm Todd County participation and local document coverage. Treat eCCLIX as a County Clerk records tool. If the document is a court order, criminal disposition, traffic case, divorce decree, or probate court filing, start with the Circuit Court Clerk instead.
| Field or feature | Type | Required | Notes |
|---|---|---|---|
| County or participating county | Dropdown or account selection | Unspecified | Todd County participates, with local records from January 1, 1985 to current. |
| Instrument or document search fields | Portal workflow | Unspecified | Detailed search fields were not fully visible without vendor workflow access. |
| Account or login fields | Text/password | Use-dependent | Document viewing or printing may depend on account features. |
| DOCALERT sign-up | Web form | Optional | Used to monitor property-record activity, not court cases. |
Todd County Marriage Records
The County Clerk marriage page gives specific certified-copy instructions. By mail, send written notice to 202 East Washington Street, P.O. Box 307, Elkton, KY 42220-0307. For marriages before June 26, 2020, include the bride's maiden name, groom's name, and date of marriage or year. For marriages after June 25, 2020, include partner 1 or partner 2 maiden name and the date of marriage or year.
Certified marriage copies cost $6.00 by mail and $5.00 in person at the Todd County Clerk's Office. Divorce records are different. Divorce decrees and divorce case documents are court records requested from the Circuit Court Clerk.
| Marriage item | Amount or instruction |
|---|---|
| Certified marriage copy by mail | $6.00 |
| Certified marriage copy in person | $5.00 |
| Before June 26, 2020 | Use bride's maiden name, groom's name, and date or year. |
| After June 25, 2020 | Use partner 1 or partner 2 maiden name and date or year. |
Todd County Recording Fees
The Todd County Clerk recording-fees page lists local minimum fees for common recorded instruments. These fees matter when an estate, land transfer, mortgage assignment, or affidavit needs recording in the County Clerk's records. They do not set court-case copy fees.
| Item | Amount or note |
|---|---|
| Affidavit of Conversion to Real Estate | $51 minimum fee |
| Affidavit of Descent | $50 minimum fee |
| Affidavit per KRS 382.297 or 382.337 | $46 minimum fee |
| Agreement | $46 minimum fee |
| Articles and Amended Articles | $46 minimum fee |
| Assignment of Mortgage | $46 minimum fee |
| Assignment of Rents | $50 minimum fee |
Todd County Open Records
The County Clerk records forms page names an Open Records Application and Open Records Policy. The static research did not expose every PDF form field, so a request should include precise record descriptions, date ranges, names, instrument numbers, delivery method, signature, date, and contact information. Kentucky open-records requests are written requests under KRS 61.872.
| Request field | Why it matters |
|---|---|
| Requester information | Lets the clerk identify and respond to the requester. |
| Record description | Names, dates, document type, and instrument numbers reduce delay. |
| Delivery method | Clarifies inspection, pickup, mail, or copy request. |
| Signature and date | Supports a written application under Kentucky open-records law. |
Request Todd County Clerk Copies
County Clerk copy requests should start with the specific record class. Marriage copies use the marriage-copy instructions. Recorded instruments use eCCLIX, the Clerk records page, or an in-person request. Open-records requests use the records forms page when the record is held by the County Clerk and not available through the ordinary online or counter process.
- Decide whether the record is a County Clerk record or a court case record.
- For marriage copies, gather the names and date rules from the Clerk's marriage instructions.
- For recorded instruments, search eCCLIX or contact the Clerk with instrument details.
- For clerk-held public agency records, use the Open Records Application and Policy page.
- Confirm current fees and delivery before mailing a payment or request.
Todd County Clerk History
The County Clerk's local-history page gives context that is useful for visitors. It says the Old Courthouse in Elkton's historic town square is the second oldest standing courthouse in Kentucky. That landmark is separate from the active court-record office at 204 W. Main St., but it helps explain why record seekers may hear references to the courthouse square when county offices are discussed.
The same history page notes Allensville's rural mail delivery history, Guthrie's Black Patch War connection, and the Stage Coach Inn's Trail of Tears and Civil War hospital ties. Those details belong to local history, not record custody. For current records, use the active County Clerk or Circuit Court Clerk office named above.
County Clerk vs Circuit Clerk
The most common Todd County records mistake is treating the County Clerk as the court clerk. The Todd County Clerk can help with marriage licenses, marriage copies, land records, recorded instruments, elections, motor vehicles, delinquent taxes, notary matters, and clerk-held public records. The Circuit Court Clerk handles the case-file side: criminal cases, civil cases, traffic cases, probate court files, divorce case files, dockets, small claims, and court-copy certification.
Use the office name in any written request. If the request says only "court records" but seeks a marriage license, it may go to the wrong custodian. If the request says "County Clerk" but asks for a divorce decree, it should be redirected to the Circuit Court Clerk. Include dates, names, document type, and whether a certified copy is needed so staff can route the request without guessing.
Todd County Property Alerts
The Clerk's online-records page mentions DOCALERT as a property-record alert product. That type of service is tied to recorded property activity, not court hearings or criminal cases. A property alert may help a landowner monitor new recorded documents, but it does not prove that a court judgment exists or that a lawsuit has been filed. Court judgments and case events should be checked through KYeCourts or the Circuit Court Clerk when the issue is a court file.
Todd County Copy Planning
Before contacting the County Clerk, decide whether the request needs a search, an inspection, a plain copy, a certified copy, or a recorded-document print. Marriage-copy requests should follow the Clerk's name and date instructions. Recorded-instrument requests should include grantor, grantee, document type, approximate recording date, book and page or instrument number if known, and whether the copy must be certified. Open-records requests should use the current application and policy from the Clerk records forms page.
If the request touches an estate, divorce, criminal case, traffic ticket, or judgment, check whether a court file is also involved. County Clerk records and court records can overlap in real life without being stored in the same system. For example, an estate may have a District Court probate file and a separate recorded affidavit of descent in the County Clerk index. A divorce may create court orders, but it does not create a County Clerk marriage license copy.