Todd County Circuit Court Clerk
The Kentucky Court of Justice Todd County page names J. Mark Cowherd as Circuit Court Clerk. The same page lists the court-record office at the Todd County Court of Justice, 204 W. Main St., P.O. Box 337, Elkton, Kentucky 42220, with phone 270-265-5631 and fax 270-265-2122. Kentucky Court of Justice guidance says court-case copy and access requests start with the clerk of the court that heard the case.
For Todd County, that means the Circuit Court Clerk is the practical records office for Circuit, Family, District, and Business Court case records. The title can sound narrow, but the office is the local point of contact for dockets, criminal case records, civil case records, divorce case files, traffic court cases, probate court files, small claims, misdemeanors, felony proceedings, and court-copy requests.
Office of Circuit Court Clerk
Clerk: J. Mark Cowherd
204 W. Main St.
P.O. Box 337
Elkton, KY 42220
270-265-5631
Fax: 270-265-2122
Call for current counter hours and copy fees
Todd County Clerk Duties
The Circuit Court Clerk is not the same office as the Todd County Clerk. The court clerk works with case records from Kentucky's court system. The County Clerk works with marriage licenses, county recorded documents, elections, motor vehicles, and related county-clerk records. That split is the most important starting point for a Todd County records request.
- Maintains local court case files for Circuit, District, Family, and related court divisions.
- Provides clerk assistance for certified court-case copies when available by law.
- Helps verify court dates, file locations, and official case status.
- Receives payment for eligible court fees, fines, and costs through approved methods.
- Directs users when a file is sealed, confidential, older, or not available online.
KCOJ court-record request guidance supports this local routing: case-copy requests begin with the clerk of the court that heard the case.
Request Certified Todd Court Copies
Certified copies are used when another court, agency, employer, licensing body, or legal process needs proof from the official file. Online docket entries and public search results are not the same as certified copies. For Todd County, the safest request path is to identify the case, confirm the file is held by the Circuit Court Clerk, ask for the current copy and certification fee, then follow the clerk's current payment and delivery instructions.
- Gather the case number, party names, approximate filing year, court division, and document type.
- Call or visit the Circuit Court Clerk to confirm that the file is public and available.
- Ask whether a plain copy, certified copy, or exemplified copy is needed for the intended use.
- Confirm the current fee and payment method before mailing money or appearing at the counter.
- Pick up, receive by mail, or follow the clerk's delivery process after the request is complete.
Note: The KCOJ Todd County page lists cash, local check, and money order for payments, but no checks for bond.
Todd County Records Request Fields
No static Todd County court-copy form field list was located in the official research. A useful court-copy request still needs enough detail for staff to identify the file without guessing. When the case number is unknown, give names, date range, division, and record type so the clerk can explain whether the request is searchable, public, and available.
| Field | Required | Notes |
|---|---|---|
| Case number | Best if known | Use the number exactly as shown on notices, dockets, or KYeCourts. |
| Party names | Yes | Include full names and any prior names used in the case. |
| Court division | Helpful | Circuit, District, Family, probate, traffic, criminal, or civil. |
| Document type | Yes | Order, judgment, docket sheet, decree, disposition, or full file request. |
| Copy type | Yes | Plain or certified copy, with number of copies needed. |
| Delivery and contact | Yes | Mailing address, phone, and email if accepted by the clerk. |
Todd County Clerk Online Access
Online access begins with two Kentucky Court of Justice tools. KYeCourts guest public records is used for public case information, while the KCOJ docket search is used for court dates. The docket search is date-based and includes County, Division, Date, Courtroom, and Subdivision fields. The results are not an official docket and must be verified against the official court record.
| Tool | Use | Limit |
|---|---|---|
| KYeCourts Public Court Records | Public case search through guest access | Not every file, image, sealed record, or older record is online. |
| KCOJ docket search | Daily hearing schedules by county, division, and date | Not official and subject to change. |
| ePay | Search and pay eligible fees, fines, or costs | Not every case or bond issue can be paid online. |
| C-Track Public Access | Kentucky appellate case records | Not a Todd County trial-court database. |
The Todd County Clerk records page is a different office and system, used for county-clerk records such as eCCLIX documents.
The county-clerk records portal is helpful, but it does not replace the Circuit Court Clerk for court-case files.
Todd County Clerk Fees
The official research located County Clerk recording and marriage-copy fees, but did not locate a static court-case copy fee schedule for the Todd County Circuit Court Clerk. Court-copy fees can depend on the document type, certification, number of pages, and current court fee rules. Verify the amount before sending a request.
| Item | Amount or status |
|---|---|
| Court-case plain copy | Fee not located in official Todd KCOJ static sources; ask Circuit Court Clerk. |
| Court-case certified copy | Fee not located in official Todd KCOJ static sources; ask Circuit Court Clerk. |
| Eligible fees, fines, or costs | ePay may be available through KYeCourts. |
| Bond payment | KCOJ Todd page states no checks for bond. |
Todd County Confidential Files
The clerk can only provide records that are public and available under court rules. Juvenile files, adoption records, mental-health proceedings, sealed records, expunged cases, protected addresses, minor identifiers, Social Security numbers, and account numbers may be withheld or redacted. KRS 610.340 restricts many juvenile court records. Kentucky CR 7.03 requires privacy protection in court filings.
Expungement is also a court process. The Kentucky Court of Justice expungement page explains certification and filing steps for eligible matters. A public search result may lag behind a signed order, so request status from the clerk when an expunged or sealed record is involved.
The Todd County Clerk records forms page is relevant to county-clerk open-records requests, not sealed court-case access.
Written public-record routes help with agency records, but court-file limits still depend on court rules and clerk authority.
Mail and Office Requests
Mail requests to the Circuit Court Clerk should be specific and should not assume the fee, copy type, or file availability. Use P.O. Box 337, Elkton, KY 42220 only after confirming what to send. In-person requests should go to the active court location, not the historic courthouse square unless a current official source directs a service there.
The older courthouse remains a local landmark. The County Clerk history page says Elkton's Old Courthouse is the second oldest standing courthouse in Kentucky. Modern court-record access, however, runs through the active Todd County Court of Justice and statewide Kentucky Court of Justice systems.
eCCLIX is useful for County Clerk recorded documents when that is the correct record type.
Users who need deeds or recorded instruments should use eCCLIX or the County Clerk, not the Circuit Court Clerk.
Todd County Clerk Case Types
The Circuit Court Clerk's file categories follow Kentucky's court structure. Circuit Court records can include felony prosecutions, capital offenses, major civil disputes, land-title matters, contested probate, administrative appeals, and appeals from District Court. Family Court subject matter can include divorce, custody, child support, paternity, adoption, domestic violence, dependency, neglect, abuse, and termination of parental rights. District Court records can include misdemeanors, traffic offenses, violations, city and county ordinances, probate of wills, juvenile matters, small claims, limited civil cases, mental-health commitments, and domestic violence or abuse matters.
This range explains why a person may call one local clerk office for several different record types. It also explains why online results are not always enough. A traffic ticket, a felony case, and a probate file may all route through the same clerk contact, but each one can have different public-access limits, fee questions, document images, and certification needs. When in doubt, identify the case type and ask which division or index should be searched.
The County Clerk should still be contacted for marriage copies and recorded instruments. The Circuit Court Clerk should be contacted for divorce decrees, criminal dispositions, traffic dispositions, probate court orders, and certified case documents. This office split controls both search routing and copy certification.